Instruction for Non-EU Sellers Using SuperGlobal as an IOSS Intermediary….
1. Appointing an Intermediary
Requirement: As a seller located outside the European Union (EU), you are required to appoint an intermediary to participate in the IOSS (Import One Stop Shop) system, which simplifies VAT collection on goods sold to EU customers for amounts up to €150.Your Intermediary: You have appointed SUPERGLOBAL Sp. z o.o. as your IOSS intermediary. SUPERGLOBAL is registered in the IOSS system under identification number IN6160000195 , and will handle all tax obligations on your behalf.
2. Collecting VAT at the Point of Sale
What You Need to Do: VAT must be collected at the point of sale, based on the customer’s EU country of residence.How It Works: When a customer places an order, VAT should be calculated and charged according to the applicable rate in the country of destination. SUPERGLOBAL will provide you with the correct VAT rates for each EU member state.
3. Providing Accurate Shipping Information
IOSS Number: Ensure that your IOSS number (provided by SUPERGLOBAL) is included in all shipping documentation and transmitted electronically to the shipping carrier.Purpose: This allows EU customs authorities to quickly verify that VAT has already been collected through the IOSS system, ensuring faster customs processing.
Reporting Sales: At the end of each month, you are required to submit a summary of your sales to SUPERGLOBAL, including:
The total value of sales made to customers in each EU country.
The VAT collected for each transaction.
Filing the Return: SUPERGLOBAL will use this information to file a monthly VAT return on your behalf with the EU tax authorities, ensuring compliance with local VAT regulations.
Ensure Funds Availability: After SUPERGLOBAL calculates the total VAT owed for the month, you must ensure sufficient funds are available for payment.Payment Process: SUPERGLOBAL will withdraw the VAT amount from your account and remit it directly to the EU tax authorities.
Record Keeping: Both you and SUPERGLOBAL are responsible for maintaining accurate records of all IOSS-related transactions. These records should include:
Sales data.
VAT collected and paid.
Retention Period: Records must be kept for at least 10 years in case of audits or inquiries by the EU tax authorities.
7. Compliance with EU VAT Regulations
Legal Obligations: By using SUPERGLOBAL as your intermediary, you ensure compliance with all VAT regulations under the IOSS system. However, it is your responsibility to verify that all legal requirements are met.
8. Handling Returns and Cancellations
Processing Refunds: If a customer returns a product or cancels an order, you must adjust the VAT collected accordingly. Notify SUPERGLOBAL of any changes so they can adjust the VAT report for that period.Record Adjustments: Ensure you maintain clear records of all returns or order cancellations, as these will be necessary for VAT reconciliation and reporting.
Monitoring VAT Rate Changes: VAT rates may change over time in different EU countries. SUPERGLOBAL will inform you of any changes, but it is important to stay updated on the applicable rates in your customers’ countries of residence.Rate Adjustments: Ensure your system or checkout process is updated to reflect any new VAT rates to avoid incorrect charges.
10. Discontinuing the Use of IOSS
Terminating IOSS Use: If you decide to discontinue the use of the IOSS system or your relationship with SUPERGLOBAL, you must notify both SUPERGLOBAL and the EU authorities. All outstanding VAT obligations must be settled before termination.Alternative Compliance: If you discontinue using the IOSS, you may need to explore alternative VAT compliance methods, such as registering for VAT in individual EU countries.This updated guide is designed to ensure seamless compliance with EU VAT regulations for non-EU sellers using SUPERGLOBAL as an IOSS intermediary, ensuring global e-commerce success with minimal administrative burden.
11. For more detailed information regarding IOSS (Import One Stop Shop) and relevant documentation, please refer to the following official European Union sources:
By consulting these sources, you will gain a comprehensive understanding of how to manage VAT obligations under the IOSS system. The SuperGlobal team is ready to become your trusted agent in the European Union, so you can focus on expanding your orders to EU countries, knowing that your tax obligations are well managed.
